Minutes of April 3 Meeting

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Minutes of the Board of Directors Meeting
Thursday, April 3, 2008

The meeting was called to order at 10:03 by President Ron Herb. All Board members were present.
At the onset of the meeting, Sandy Ross asked that an item be added to the agenda, involving Hillsborough County Mini-Grants. The president approved the addition to the agenda.
The minutes of the previous meeting were read. One correction was made by Mike Ross, that the Seawall Committee was established. That statement was added to the minutes, and the minutes were approved.
The Treasurer reported on the March Financial Statement. At end of March the total in all three bank accounts was $364,113. Of this amount, $208,609.72 was in our Reserve Savings Account.

Committee Reports:
Larry Buttelwerth reported on the estimates he gathered for new microphones for the Board Meetings. The prices range from $500 to $2,000. He ordered a 2 mic system which he will loan for our use until we get more.

Security- Chet scheduled a 55 Alive Program, (thanks to a lead from Dolores Brickner), which consists of two four-hour classes to be held on April 10 at 12:30-4:30 and April 14 at 9:30 – 1:30. The cost is $10, and may save you over $100 on your Car Insurance. Chet also discussed the Senior Life Survey which will be happening soon. It is intended for females age 75-87, and males 72-85. Your medical records will be inspected, but each participant will receive $500. Call Chet Hindman for Info.
Chet reported that several bike theft incidents in the park occurred last week. He repeated that good cables are needed to deter the thieves.

Disaster- Susan told residents to fill out the Evacuation form that is in the April Outlook. She recommended that everyone who will be going to the evacuation sites fill out the form even if they are not relying on a bus. If you intend to drive your own car, please submit a form to the Office. Special Needs individuals require a separate bus and accommodations. Be sure to fill out that form if you fall into this category.

Marina- Ed reported that one dock is available and there is a 3-4 person waiting list for the boat storage yard.

Town Hall Meeting past records were given to Rich Siddens. He will soon schedule a meeting.

Manager’s Report – Tom Meriwether reported that First Community Bank has proposed a competitive option of a 20 year loan, fixed, with no resets. He repeated that home sales in the Tampa Bay area are down, and that prices are down as well. Regency Cove had three home sales last month, which will bring income to the Park. Home price market value here is down about $25k on many of the homes west of Blvd 7. There is currently one house in foreclosure, and another may happen in a month or two. Tom later explained the violation process, which begins with letters, and may end with our Appeals Committee.

Old Business- Ed Bedore reminded the Board of the priorities we established while creating the budget for this year, including security cameras, a new back gate, and Blvd 7 landscape improvement. He intends to remind the Board of these priorities frequently.


New Business – Ron Herb reported that the park is currently in a new phase, which he thinks of as a Reformation. He intends to re-organize the manager’s duties to a position of managing, and the Board administering. Tom has agreed to the challenge. Ron stated that Communication and Security need to be improved. New committees need to be formed and old committees reorganized to share the burden of responsibilities among the Directors. Rules should be reviewed, a disaster education program and an architectural review committee need to be developed, and new communication strategies need to be designed. Over the next few weeks these will be filled.

Sandy Ross presented information on the Hillsborough County Mini Grants Program, There are at least 4 grants ranging in value from $1500 to $2500 that are available to us. We need the commitment of volunteers in the park to design the projects and write the grants. We will begin brainstorming at the first Town Hall meeting. The deadline is in July. Winners should be announced by October 2008, and work muust be completed by March of 2009.

The new Directors require membership cards from Community Association Institute, the agency that provides educational seminars for Boards across the nation. A motion was made by Chet Hindman to approve payment for the 9 Board members for membership to CAI. The motion was seconded by Susan Dunphy. It was passed unanimously by the Board, and carried.

No Board meeting is planned for next week.

The meeting was adjourned at 11:30.